Office / Services Manager – Full Time

Website Rubech IT

The Office / Services Manager is responsible organizing and coordinating office operations and services in order to ensure organizational effectiveness and efficiency.

RESPONSIBILITIES

  1. Maintain office services

    Main Activities:

    • Design and implement office policies
    • Establish standards and procedures
    • Organize office operations and services
    • Maintain office equipment
    • Manage Client Accounts
    • Manage Client Invoicing and billing
    • Manage Sales channels
    • Manage Service delivery channels
  2. Maintain office records

    Main Activities:

    • Design filing systems
    • Ensure filing systems are maintained and up to date
    • Define procedures for record retention
    • Ensure protection and security of records
    • Ensure effective transfer of files and records
    • Transfer and dispose records according to retention schedules and policies
    • Ensure clients records are maintained
  3. Maintain office efficiency

    Main Activities:

    • Plan and implement office systems, layout and equipment procurement
    • Maintain and replenish inventory
    • Check stock to determine inventory levels
    • Anticipate needed supplies
    • Verify receipt of supply
  4. Perform other related duties as required

KNOWLEDGE, SKILLS AND ABILITIES

The incumbent must have proficient knowledge in the following areas:

  • knowledge of office administration
  • knowledge of customer services and customer account management
  • ability to maintain a high level of accuracy in preparing and recording information

The incumbent must demonstrate the following skills:

  • Excellent interpersonal skills
  • Team building skills
  • analytical and problem solving skills
  • decision making skills
  • effective verbal and listening communications skills
  • attention to detail and high level of accuracy
  • very effective organizational skills
  • effective written communications skills
  • computer skills including the use of spreadsheets, word processing programs, and e-mail at a highly proficient level
  • stress management skills
  • time management skills

PERSONAL ATTRIBUTES

The incumbent must also demonstrate the following personal attributes:

  • honest and trustworthy
  • be respectful
  • possess cultural awareness and sensitivity
  • be flexible
  • demonstrate sound work ethics

To apply for this job email your details to jobs@rubech.tech